May 2022 Minutes Annual Parish Council Meeting
Ashby de la Launde with Bloxholm and Temple Bruer with Temple High Grange Parish Council
Minutes of the meeting of Ashby de la Launde with Bloxholm and Temple Bruer with Temple High Grange Parish Council held on 18 May 2022
Present:
Mr I Douglas (Chairman), Mr R Walker (Vice-chairman), Mrs J Wilkinson, Mr W Lawrence, Mrs L Reilly, Mr G White, Mrs A Douglas, Cllr R Kendrick
Also present:
Mrs J Eley (Clerk)
Meeting opened 19.27
22/25 Election of Chair - Cllr Douglas began by announcing that he would not be standing for re-election as he was resigning from the council as both Chair and Councillor (written confirmation of this provided). He stopped his announcement due to the arrival of Cllr R Kendrick.
Meeting paused at 19.32pm.
Cllr R Kendricks Report –
Cllr Kendrick gave a report on the activities of the County Council.
Meeting reopened 19.47pm (Cllr W Lawrence requested to leave the meeting as he had a broken windscreen - rain due).
Mrs A Douglas also handed in her resignation letter and the matter of electing a Chair resumed. Cllr L Reilly put herself forward and this was seconded by Cllr G White and agreed by all present. Cllr R Walker put himself forward to remain as Vice-Chair and this was also agreed by all present. Acceptance Of Office forms were signed and Cllr L Reilly took the chair to conduct the remainder of the meeting. Cllr J Wilkinson asked to say a few words of thanks to Mr I Douglas for his time spent as Chairman and everyone present voiced their agreement.
22/26 Chairman's Remarks
Cllr Reilly stated that she is looking forward to her new role and hopes to work towards positive changes for the Parish.
22/27 Apologies for Absence
Apologies were received and accepted from Mr A Eley – working away from home.
22/28 Declarations of Interest
None
22/29 Requests for Dispensations
None
22/30 Notes of the last meeting held on 16 March 2022
The notes of the meeting on 16 March 2022 were agreed as correct and signed by the Chair.
22/31 Clerks Report
The Village Hall Committees plans for a celebration in recognition of the Queens Jubilee have been agreed. No funding required as a ‘bring your own picnic’ in the car park adjacent to the hall has been agreed.
Parish Clerks Salary – Discussed and agreed that a higher pay grade should be awarded in line with the previous clerks salary as the role is being fulfilled to the same level and degree of competency.
22/32 Vacancies – now three Councillors required. Clerk agreed to place vacancies on Parish Web Pages and Chair L Reilly offered to post on Facebook.
22/33 Village Gates
T Eley – not present
22/34 Speeding
R Walker has been liaising with Lincs Road Safety and it has been agreed to place a speed monitor in the village. There will be 1-2 hours monitoring which will provide data for the police to establish if they can carry out their own checks or not. He further explained that the chances of actual police speed checks are lowered due to the fact that there haven’t been any accidents in the village as a result of speeding. Cllr Walker also discussed the speeding issue in Bloxholm where he has carried out an on-site visit to assess the problems. He has concluded that speed isn’t the issue, it is more a lack of clear signage to make drivers aware of the narrowing of the road and the sharp blind bends within the village that drivers aren’t aware of. He intends to approach Lincs Road Safety to discuss better/more accurate signage/chevrons.
22/35 Bloxholm Notice Board
G White has spoken to Jane Coles who is on the committee for Bloxholm Recreation Room. She has made him aware that they are applying for a Renovation Grant which will not only fund the hall but also the frontage/garden where the Notice Board is sited. It is possible therefore that the board may have to be moved and the funding may also cover the costs of siting a new board. No further action at this time.
22/36 Financial Matters
22/36/01 Financial Report – Reconciliation and Balance Sheets both approved and signed.
22/36/02 Approval of Accounts for 2021/22 – Summary approved and signed
22/36/03 Completion of –
Annual Return Form
Annual Governance Statement
Accounting Statement
Certificate of Exemption
All approved and signed.
22/36/04 Cheques paid between meetings -
|
Paid to - |
CQ no |
Amt |
|
Autela Payroll Services |
789 |
£50.40 |
|
Clerk Salary (March) |
791 |
£245.40 |
|
HMRC - PAYE |
790 |
£184.00 |
The following cheques were approved and signed -
|
Grants – Bloxholm Recreation Rm |
792 |
£550.00 |
|
St Marys’ Church |
793 |
£250.00 |
|
Citizens Advice |
794 |
£100.00 |
|
Ashby Village Hall |
795 |
£1,000 |
|
St Hybalds Parish Church |
796 |
£300.00 |
|
LIVES |
797 |
£250.00 |
|
LALC Website Fees |
799 |
£180.00 |
|
Ashby Village Hall Rent |
798 |
£20.00 |
|
Clerk Salary (April) |
800 |
£245.60 |
|
LIVES Annual Service Fee |
801 |
£432.00 |
|
Clerk Salary (post dated 28th May) |
802 |
£245.40 |
22/36/05 Bank Mandate
Bank Mandate for Cllr W Lawrence – unable to sign as he had left the meeting but took the Mandate with him to sign and return asap.
22/37 Planning Matters
Planning Applications & Planning Approvals - Ref. 22/0117/HOUS Hamelin, 12 Moor Lane
Ref. 22/0271/HOUS 3 Slate House Cottage, Heath Road
Both Applications & Approvals displayed – no comments.
22/38 Pathway – Ashby Hall
A Douglas requested for us to send a letter to the hall to ask them to clear back the overgrown shrubbery which is covering part of the pavement. Cllr J Wilkinson accepted responsibility for the overgrowth in question and agreed to get it cut back.
22/23 Correspondence -
Clerks & Councils Direct (Newsletter) - taken by Chair L Reilly.
Elan City – Road Safety Solutions – taken by R Walker.
22/24 Date of next meeting
The next meeting is scheduled for 20 July 022
Meeting closed at 20.45 pm.